Newsletter

Blog Post

Software

Why You Should Get The Sharepoint Workflow Activities Extensions? 

Why You Should Get The Sharepoint Workflow Activities Extensions?

One of the major reasons for using the SharePoint workflow software is that it helps in automating tedious processes. Instead of using paper forms, or requesting approvals through email, you’ll be able to handle everything using an automated SharePoint Workflow and with the help of SharePoint workflow extensions. By default, SharePoint comes with some most used workflows built right into it, as well as three tools that will help us create custom workflows. SharePoint Designer is the tool of choice for power users who expect total control over workflows.

SharePoint Designer workflow actions enables power users to build comprehensive SharePoint Workflows, without requiring too many permissions from the server. Though the tools is designed to do a lot, it’s limited by the fact that more complex and advanced workflows require a developer to code them in Visual Studio, and that’s an extra hassle for many.

This is where Virto Software’s SharePoint Workflow Activities Extensions Kit comes into play. This tool is a no-code readymade set of over 270 SharePoint extensions for creating your own custom workflow in SharePoint Workflow Designer. The Kit is available as an add-on for any Microsoft SharePoint version.

Detailed Review

The Workflow Activity extensions provides extra activities, which can be accessed from SharePoint Designer by everyone who is using your SharePoint site. These actions are so smoothly integrated into the SharePoint Designer activities, that they feel native. It feels seamless and doesn’t require much training to begin with. Let’s look at a few sample actions added by the tool.

Above is a list of all the activities added by the tool. The Active Directory actions are very useful. If you are looking to find a way to reduce Network or System admin tasks to people in the helpdesk, but not necessarily give them access to other network/sys admin permissions, then you can do that easily with the help of this tool.

We will discuss a few other simple SharePoint designer workflow examples that can best exhibit the abilities of the tool. Let’s say you are trying to move a list item from a private list to a public list that is accessible to everyone in your organization. You can setup a SharePoint workflow update list item to execute the same for you, and since this is automated, you can repeat this as many times as you want.

By using the “Copy Item” activity, you can move items across lists when certain requirements are met. For example, an item in a list can be moved to an “Archived List” once it’s done, and be removed from the current list. This will help you save a lot of time in managing lists and can help you maintain a clean main list.

Another example of SharePoint workflows is the “Deleting permissions” activity, which can be very helpful. Let’s say you have a list in which, once the item is completed, you want it to remain there as a record, but not let anyone modify it while it’s there. With the help of SharePoint Workflow activities kit, you will be able to do this in just three simple lines by using the “Delete Permissions” activity.

The possibilities are endless with the help of this tool. You can even set SharePoint designer workflow send emails with attachment for your users. Almost every conceivable idea is automatable with the help of this tool.

Conclusion

SharePoint workflows is a key feature that makes SharePoint a good choice for businesses as it helps them to automate processes and save a lot of valuable time and money. SharePoint Designer is very intuitive and is easy to use, Power Users can get the most out of it by creating their own SharePoint Workflows, with some coding of course.

With the help of Virto Software SharePoint Workflow Activities Extensions Kit, non tech savvy people can now have the ability to execute over 270 SharePoint workflow actions in SharePoint Designer, that can improve the efficiency of your work tremendously.

The integration of the tool is really smooth and I personally loved the experience. Virto Software is giving out free 30 days trial of a fully functional version, which you can try before committing yourself fully into it, which is heavily believe that you will.

I hope this article was useful for you to learn about Virto Software SharePoint Workflow Activities Extensions Kit. If you have any doubts with regards to this, let us know through the comments and we will be glad to help you out. If you have any suggestions regarding how we can improve the article, let us know them through the comments as well for us to improve.

Related posts