Why It Is Important to Keep Track Of Staff Attendance
One of the essential activities that human resources managers or departments need to perform to keep maximum control of their workers and the general operations of the company is attendance control. Marking a card every day, writing down the arrival time or announcing yourself when your name is called are some of the mechanisms used to know whether or not an employee is fulfilling their working hours. But how important is staff attendance control for a company? In this article you’ll get the answer!
The first function of an attendance control is basic: to know when an employee enters or leaves the company. Employers need to know which employees are working, when, and everything related to in-office time. They have to know their duty.
The other reason is because employers have to consider the cost of absenteeism which, although it may not seem like it, has a greater impact than the cost of wages and benefits; Collecting attendance data allows you to go beyond knowing the number of hours employees work, understanding work needs, vacation trends, and having an audit trail for regulatory compliance.
With a well-developed attendance control and special tools like electronic rostering software, managers can know with certainty the exact amount of indirect costs of the company such as, for example: staff turnover, lost productivity, turnover, retraining, scheduling, etc. and thus, detect any faults that may exist, optimize the human resources budget, etc.
Now, let’s take a closer look at other reasons why it is important to keep track of staff attendance:
Importance Of Keeping Track Of Staff Attendance:
Define a Schedule For Everyone
While millennials and new generations of employees have demonstrated the power of autonomy at work. However, for a company to be successful it must be orderly and control all its processes, including the time of entry and exit of each employee. Establishing a schedule for everyone allows your employees to be aware that they must fulfill their functions within that time, be more productive and responsible with the company.
Higher Order In Payroll
Having an attendance control helps to calculate in an agile and exact way if the employees comply with the scheduled hours and thus, pay according to the hours worked. This is also important when working with different types of work hours: overtime, nights, holidays, etc.
Allows You To Collect Valuable Information
Monitoring employee attendance allows companies to obtain and collect information with which they can track more deeply, such as: checking which employees have the most unexcused absences, which employees have constant delays, etc. and thus make important hiring decisions for the company, detect labor needs in employees and devise plans that allow increasing productivity and generating greater profits.
When employee attendance is monitored, the premise must be followed that employees who are on time are the most prepared to fulfill their duties and therefore, those who will fulfill all their daily tasks.
Helps To Establish Special Benefits Objectively
When we talk about offering special benefits for employees, one aspect that must be guaranteed is objectivity and transparency in the process. How are the bonuses and incentives of your workers evaluated? Keeping an attendance control allows you to be objective in the evaluation of the employee, with these data you can give additional benefits to the punctuality of the employees or that they work more hours than the scheduled ones, thus strengthening the labor relationship and promoting commitment.
Discipline is one of the pillars of a company’s success. With good employee attendance management, the company is more likely to achieve its vision and mission.