If you asked the majority of owners in the present whether they have a clearly defined corporate strategy, they’re likely to say they have. But, if you ask the owners about their building maintenance plan, it might not be as simple.
Even though modern businesses are more aware of the impact that maintenance can have on the bottom line and their overall efficiency, plenty of businesses are struggling to formulate a proper and effective plan for building maintenance. For those who don’t know the building maintenance definition, it simply refers to the tasks essential for keeping a building functional and livable.
The immediate and long-term benefits of building maintenance are many. They range from reducing operating costs to minimizing the impact of emergencies. How do you reap as many of these benefits within your facility? by taking the time to plan your building maintenance systematically and strategically.
Track Asset Work Order History
The history of the world can be dull; ask anyone in high school. However, it is essential to make informed decisions about facilities. Knowing the Asset Tracking Features can provide insight into the necessity of an asset being replaced or any modifications to maintenance schedules for preventive maintenance or suggest when it is time to hire an outside expert.
Without this information, it is necessary to trust your memory or look through the mountains of work orders, resulting in decisions that cost your business money. With easy-to-access documentation, you can see the details, for instance, how your team has replaced the same motor from the HVAC unit three times in two months because it was constantly on fire.
Use CMMS for Scheduling and Managing Maintenance Work.
When you’ve completed the earlier step, you’ll be able to identify the daily maintenance tasks that your team is responsible for. For medium and large-sized companies, the maintenance department could be responsible for numerous daily tasks. The task of scheduling and executing every one of them and monitoring all equipment that is in their control is impossible to do by hand.
This type of problem is among the main reasons computerized maintenance management software (CMMS) were developed. A CMMS can simplify the process of:
- Creating the maintenance schedules for hundreds of tasks.
- Prioritizing, organizing as well as managing the maintenance calendars.
- Generating, assigning, and reviewing, and tracking work order progress from beginning to end.
- Management of maintenance tickets.
In the end, a CMMS is essential to ensure successful building maintenance.
Audit Your Energy Consumption
A thorough energy audit of your commercial structure is essential to determine the areas where you can reduce your total costs from year to year. If you are a building manager in a commercial setting, you might find that energy expenses are among the largest expenses. Conducting an energy audit is a good method to find out what’s taking up your budget.
A professional in energy will inspect your home and determine ways you can reduce your energy costs by reducing the following:
- Switching out light bulbs to use energy-saving ones
- Repairing the insulation around windows and doors
- Replacing the window glass
- Replacing insulation on the roof and many more
An energy audit will also allow you to assess whether your tenants are satisfied and at ease in your building.
Prioritize Remodeling Projects
Remodeling your commercial property can go far in keeping the property in good condition and looking clean. In the end, it’s the price your tenants pay. The most common rule of thumb is to maintain your business property exactly like your personal home. If you see that remodeling work is necessary, don’t ignore it. Replace damaged carpets and repaint damaged or falling ceilings or walls and also refresh the exterior of your building with a fresh coat of paint at least every year.
These are just a few of the most basic maintenance and renovation requirements for every commercial building.
Automate Preventive Maintenance Schedules
Facility teams are often convinced that they can be described as “firefighters” and stuck in an unreactive maintenance cycle. The reactive cycle could be like a sandstorm for teams. No, whatever you do to battle, you’re getting more and more behind. This is because when things get busy, maintenance tasks that prevent the need for repairs tend to be the first to be pushed.
This makes sense, doesn’t it? There’s not a resentful occupant at the other end of the spectrum or a boss listening to executive leadership to have the broken equipment repaired. But this causes the reactive cycle to spiral out of control as the preventive measures cause further problems that cost far more later on. The automation of your maintenance plans in the form of a facility management program can prevent these jobs to avoid being overlooked and ensure they remain top in the minds of your staff. Prevention is a proven method of reducing expenses for maintenance and prolonging the life span of your equipment.
Eliminate All Fire Hazards
A major and significant risk that confronts every property owner is the possibility of a fire breaking out. The only method to stop the possibility of a fire bursting is to recognize and eliminate any fire dangers in your property.
Additionally, you will need regular checks of smoke detectors in your home at least once per month. Batteries should be replaced at least once every year too. Be sure that the fire exit doors are in operation and that the passageways are clear. Make sure that every floor in your building is fitted with extinguishers for fires.
Implementing a successful maintenance strategy for your building isn’t easy. But, the rewards are transformative – less operational expenses, less security concerns, and increased productivity throughout the company. Limble is a contemporary mobile, user-friendly CMMS software that eliminates the chaos and stress from maintenance by helping managers manage the process, automate it, and streamline maintenance processes.