One issue that many businesses find themselves dealing with is that they may have a successful business, but they’re not attracting any outside help to bring them to the next level. What’s happening is that they’re not being clear about what their business offers, why it’s important, and why it stands out from everyone else.

This issue can be resolved simply by drafting a business plan that outlines all this important information. We’re going to break down what needs to be in a business plan, why, and how you can include all this information.

What Must Be Included in Your Plan?

Here are seven critical elements that should be covered in any business plan. These topics all paint a clearer picture of what your business does for your audience.

1. Executive Summary

This is absolutely essential because the executive summary is the first thing your audience will read about who you are, what your company is trying to accomplish, and why you stand out from the competition. First impressions matter. If the executive summary isn’t clear, your audience will assume the rest of the plan is unorganized too.

– Tip: Keep the summary clear and concise. Save detailed explanations for later.

2. Company Description

This is where you should detail to the reader what exactly your business does, who works for it, what products or services your business offers, and to whom. Clearly outlining what your business does and offers helps the reader connect to the company on a personal level.

  • Tip: Keep the reader in mind. Know when to simplify and when to get technical.

3. Marketing Analysis

This is where you make yourself stand out from the competition. You can get into specifics here about what everyone else is doing, what makes them successful, what they need work on, and what your business offers that no one else is.

  • Tip: Use actual data points, market research, and conduct surveys, to acquire as much up-to-date data as possible, to support your business idea.

4. Business and Management Structure

You also want to emphasize how you run your business. Your business plan will ultimately reflect how you/your business does business, but it’s just as important to give specific details to your audience about how everything is structured.

  • Tip: If your structure is too complex to describe, it’s too complex in general. Simplify things, provide flowcharts, and visualized structures. Consider using an ERP solution to organize your corporate structure, and resource.

5. Services/Product Line

You also want to mention the products and services your business already offers, so your audience will know how this new product fits in line with everything else. They will want to make comparisons to determine if this new product or service is worth the investment.

This also goes for what products and services your own company requires. If your company needs call center software for example, do your research before just choosing any one provider.

  • Tip: Don’t leave any products out so readers see how new products fit in.

6. Sales and Marketing Strategies

Your business could offer the best products in the world, but if the sales and marketing strategies aren’t in line with the quality of the products your business offers, it will be much harder to convince investors to commit to your company, or to convince potential employees that your business will be successful.

  • Tip: Use current sales and strategy metrics, build out reports and analytics using a CRM software for visual graphs.

7. Funding

Does your business need additional funding? If so, investors aren’t going to just throw their money at you without understanding what you’re going to do with it exactly. Here, you should explain exactly how you’re going to use the money, how much you need, why you need it, and for how long. This will ultimately show how responsible your business and management is.

  • Tip: Don’t forget to think long term — projected financials should span at least five years in advance.

Tools for Building Better Business Plans

There are lots of tools that can help businesses build better business plans, but there’s not enough time in the world to cover every single solution. Here, we’re going to break down some tools businesses can use to gather contact data and outline their business plans.

  • CRM and Survey Software

There are specific kinds of CRM software that focus specifically on research, sales and marketing too. Sales CRM software, and Survey solutions help businesses create forecasts, pipelines that highlight the sales process, create customer segments that offer more targeted marketing strategies, and provide charts for visual guidance.

  • Enloop

Enloop is a free, online business plan software that can automate the text that goes into a business plan, provide users with customizable templates, and offer real-time performance scores, and automatically create financial reports.

  • StratPad Cloud

StratPad Cloud is a cloud-based business plan software tool that allows businesses to track their progress, share the plan in real-time with partners and co-workers so everyone is up to date, and integrates with QuickBooks Online to make importing financial data much easier.

  • LivePlan

LivePlan is another online business plan software tool that has features over 500,000 small businesses find useful. LivePlan helps businesses create one-page pitches with visually-appealing layouts, create forecasts to see how much money is needed to get started, and dashboards that help users track their progress in real-time.

The Final Word

Having a better business plan is easy to do as long as you’re aware of how your business operates on a day-to-day basis. Long-term goals are also necessary for convincing investors and potential employees your business does in fact stand out from the competition.

There are tons of tools businesses can use to gather data and organize a proper business plan, too. The most important thing to keep in mind is that regardless of what your goals are, the business plan needs to be easy to understand and clearly outlines what your goals are and how your business is working towards achieving them.

About The Author: Reuben Yonatan is the founder and CEO of GetVoIP — trusted VoIP comparison resource that helps companies understand and choose a business communication solution for their specific needs. With a 10-year track record in building, growing and strategically shaping operational functionality in all his ventures, Reuben assists SMBs align business strategy with culture and improve overall corporate infrastructure.