Technologies Your Remote Team Needs To Perform Their Best
If there’s one thing business owners learned over the last few years, you don’t need a full-time in-house team to get the job done. When brick and mortar establishments had to shut down, many shifted their staff to remote work to maintain operations. Though it took time to adjust, it wasn’t long before companies saw the benefits of virtual work environments to morale, productivity, and the bottom line. As a result, many organizations began exploring the idea of developing remote teams.
While a virtual workforce has advantages, business owners must ensure their employees have the necessary devices, tools, and resources to maximize performance and productivity. Below are some things your team will need.
Computers or Laptops
Though most people own a computer or laptop, they may not be efficient for completing work tasks. Their personal devices may also be incompatible with your company’s software, applications, and digital resources. As you might imagine, these differences can cause confusion, slow productivity, and reduce the quality of your team’s work. Therefore, it’s best to invest in company devices to distribute to remote workers.
You can consult a computer expert to determine which desktops or laptops would be most efficient for carrying out everyday tasks. Purchasing multiple devices can also result in a sizable discount to help keep your company costs within budget.
Whether making phone calls or attending meetings, remote workers need high-quality headsets. They’re hands-free communication devices that enable employees to engage in conversations while completing other tasks. Headsets easily connect to desktops and laptops through the audio or USB port and can be used with various programs and applications. Opting for noise-canceling headsets allows remote workers to drown out the sounds around them and remain productive.
One significant challenge when managing a remote team is security. With your employees working from various locations, it’s not uncommon for problems to arise that compromise company data. An authorized user could easily access sensitive information, alter files, or maliciously use the data. Unprotected computers and laptops are also susceptible to viruses, malware, and cyberattacks.
Fortunately, solutions like VIPRE endpoint security reduce the threat to essential data. These solutions protect files, applications, and networks to decrease the chance of a virus or cyberattack. Look for other features like enabling managers to keep track of internet usage and control computer settings for even more security.
Video Conferencing Software
Staff and client meetings are an essential part of most business operations. While some communications can take place over the phone, others require a more personal touch. Video conferencing software allows remote employees and clients to create an in-person experience. Using their headsets and laptop cameras, they can easily see, listen, and communicate as if they were in the same room. Video conferencing software features include scheduling meetings, inviting others, chatrooms, and screen or file sharing.
Project Management Software
How do you create, delegate, and manage projects when your employees aren’t under the same roof? Although there are several methods, project management software provides the most efficient solution. It’s a program that enables managers and employees to create projects, delegate tasks, organize teams, manage budgets, set deadlines, and analyze daily progress. Such platforms make collaboration easier for remote teams, improving productivity.
Cloud Storage & File Sharing Applications
If your employees work with documents, images, spreadsheets, or files regularly, you’ll need a practical way to collaborate remotely. Sending sensitive data via email is risky, time-consuming, and can cause confusion, slowing productivity. Not to mention, necessary changes and edits may be overlooked. That’s why using cloud storage and file-sharing applications is ideal.
Remote teams can create documents, spreadsheets, and files and share them with authorized users in real-time. Its synchronization abilities ensure that users are always accessing the most accurate materials. Remote teams can access files stored in the shared cloud account from anywhere.
Remote Workforce Management Systems
There are many facets to managing a remote team. Beyond project management and collaboration, employers must keep track of timesheets, performance, payroll, and other employee relations. Rather than using multiple applications, business owners can turn to remote workforce management systems.
These digital platforms allow managers to monitor employees’ work schedules, productivity, payroll, and overall performance. You can track strengths and weaknesses, identify employee needs, set goals, generate progress reports, and more to ensure your remote team is at the top of their game.
Shifting to a full or partial remote workforce is beneficial for large and small businesses. It saves money while boosting workplace morale and productivity. If you’re considering remote teams for your organization, ensure that you equip your employees with technologies like those listed above for optimal performance.