In this day and age, if your employees are still handling tasks manually (communicating via calls) or electronically (messaging via emails), then you seriously have no idea what you’ve been missing out on. While manual and electronic means of operation were the order of the day back then, digital technology is now the new norm.

With digital technology, many tedious – yet necessary – tasks have now been streamlined and automated so that employees can complete tasks in less time, get a much more improved result, and coordinate with themselves in a more effective fashion. 

But the challenge that most managers/business owners face today is that they don’t have the right knowledge as to how they can apply this new form of technology to automate their workplace. 

To that end, we’ve created a simple guide that can help business owners successfully create an automated workplace, wherein employees complete projects at rapid rates and work to the best of their abilities. 

Automated Schedule

Every business owner would agree that informing your employees about their schedule ahead of the day’s work can set the tone for a more productive day at work. But in an office environment that runs on manual communication systems, this can be hard to achieve, as you have to put a call/email through to everyone to get your message across.

Thankfully, you don’t need to go through all of that once you start running on automated scheduling software like Google Calendar.

With this software, employees no longer need to get to work to find out there’s been a change in their shift, as everybody can view their schedules online from anywhere they are. 

Automated Meetings

Arranging meetings can be a juggling act. Finding the right time, the suitable place, making sure everyone is notified, and shows up on time is not only hectic but a drain on both mental energy and precious time.

That is where tools like Calendly swoop in like automated superheroes. When you have this tool on hand, you no longer have to fret about writing tedious emails to ensure everyone is on board. You can simply check what time and place work best for all your employees, and there you go!

The tool automatically checks availability and helps you schedule all types of meetings, taking into account time zones, your colleagues’ schedules, and the need for buffer time between meetings.  

Zoom is another conferencing tool that allows users to meet online. Since it first launched in 2011, Zoom has helped businesses and organizations bring their teams together via video conferencing, online meetings, chats, and mobile collaborations. 

Form Autofill 

Tools like LastPass allow you to avoid the mental strain of filling out online forms and resetting forgotten passwords. These incredible automation tools use efficient encryption technology so you can automatically fill in any online form flanked by full system security codes. Tools like RoboForm also allow you to create strong passwords and save them in an encrypted password-protected vault. 

Productivity apps 

Keeping a check on employees is rather a monotonous and highly tedious job. Productivity apps like Evernote allow you to keep the graph of your work productivity high and raise the morale of your employees. Such applications have super eye-pleasing and fun tools like clips and tags that allow you to note down the information found on various search engines, and organize workload through data collection and strategy building tools.

Task Management 

Online task management programs like Trello are super convenient and efficient as they give 24/7 access to employees and make sure everything is on schedule. 

Trello is one of the best tools you’ll find around today when it comes to team collaboration. Perhaps the manufacturer of this app experienced what it felt like to have a team member not working at full capacity, and decided to build Trello to track who was working and who was slacking.

With this collaborative task management tool, you can organize projects into boards, thereby stating clearly what project is being worked on, and who’s working on what.

Time Tracking  

In this modern world of technology, losing track of time is pretty easy when you go on the internet to research something for a specific project. Time tracking programs ensure that the right amount of time is spent on a particular project, and also deduce the productivity rate of your staff. A great time tracking software is Harvest that can help you manage your tasks and avoid the suffocating pressure of looming deadlines.