The reporting tool on Exchange developed by Promodag now fully supports Office 365 as well as on-premises Exchange. Promodag Reports can both read and import into its database the message tracking logs naturally generated by Exchange on site, but also create and import similar tracking files in their structure and content from Office 365. The tool also allows the size of mailboxes and public folders to be imported at regular intervals regardless of the type of messaging environment. These features make it possible to produce and store a data history that is not naturally available in Exchange Online.

What Reports Are Available?

Promodag Reports includes two main categories of reports: historical reports, based on data imports, and dynamic reports, based on EWS commands directly submitted to the messaging environment.

Historical reports feature a variety of general and detailed email traffic statistics reports as well as mailbox size reports. Dynamic reports, on the other hand, bring together reports that scan the contents of mailboxes and public folders to extract properties from the Outlook items they contain, such as attachments or Calendar appointments. Reports can be graphical, tabular, or both.

Exchange recipients (mailboxes, distribution groups, contacts, etc.) can be selected and grouped by attribute and even by type. For example, all shared mailboxes can be selected with one click.

Reports can be exported, emailed as attachments, or published to SharePoint in different file formats, in particular PDF, CSV and Excel.

3 Good Reasons To Measure Email Traffic In Office 365 With Promodag Reports

The original method which makes available in a database both the information extracted from a Cloud environment and that produced by Exchange Server, allows the creation of reports showing both on-site email traffic and that of the hosted organization. Office 365 is simply seen as another Exchange server in the reporting tool interface, which makes it simple and user-friendly to produce reports comparing the on-site organization’s message traffic to that of the Office 365 tenant.

Another advantage of this approach is the creation of a message traffic history over a long period of time. By default, Exchange Server keeps 30 days of tracking logs; however, the PowerShell commands to retrieve message tracking information do not go back more than 7 days.

In addition, the use of stored data avoids submitting direct commands to the Exchange environment, thus avoiding interference with its operation. The execution of the reports is also much faster than with tools using direct commands.

Not to forget, of course, that the creation and maintenance of complicated PowerShell scripts is no longer necessary.


Promodag Reports is an old Exchange reporting product that has evolved over time since the beginning of Microsoft’s messaging system in the mid-1990s. Its developers have gradually integrated Office 365 analysis over the last 5 years and this process has now reached maturity. New versions and updates are regularly released to keep pace with technological developments, such as modern authentication with Office 365 or support for GCC High environments. It can be downloaded from the publisher’s website for a free 45-day evaluation.