Nowhere is the need for responsive employees or guaranteed shift coverage more apparent than in a police department. Unfortunately, too many factors can make police staffing and scheduling incredibly challenging, such as municipal laws, union regulations, a 24/7 work week, and the need for documentation transparency. 

The good news is that there is a sound solution to all of these concerns. Police staffing software is specially designed to meet the challenges of police departments and other emergency services.

Here’s what it can offer: 

Easy Shift Management and Automation 

The right police staffing software makes the automatic distribution of hours amongst departments fair and compliant. This is often achieved by keying in union regulations and municipal/state laws. Best of all, administrators can add as many humanizing parameters as they want. 

Likewise, administrators can easily schedule overtime and on-call assignments. What’s more, if an officer is working too many extra hours, the administrators can adjust their schedule as needed. 

Of course, there always seems to be a schedule in need of adjustments. Keeping up with these issues can be time-consuming for already overworked departments. That’s why the right police staffing software can quickly ensure that there are no glaring discrepancies in scheduling. 

For example, the software can readily take note of absent officers and notify on-call personnel immediately.  

Mobile Accessibility

The best police staffing software allows officers to leave requests from anywhere, even on their phones. If this request is granted by an administrator, the schedule will be automatically changed to reflect the request and a replacement will be made. 

Hassle-Free Shift Swapping

Shift swapping can be confusing and result in headache-inducing staffing errors. Fortunately, the best police staffing software boasts a virtual trading option, which requires both officers involved in the swap to sign in to their devices. With just the push of a button, an administrator can approve or decline the request while the software itself makes the appropriate adjustments.

Assistance With Performance-Based Placement Decisions

More and more departments are moving away from filling time slots with bodies. Instead, many departments work hard to tailor shifts to individual needs and talents. 

Specifically, the best police staffing software can help chart the staffing landscape and give administrators a clear picture of officers’ individual performance. That way, they can better make tough decisions about shift coverage and partnering. 

Moreover, some software comes equipped with GPS records that can trace how officers managed a territory. A real-time view can even help administrators gauge how officers make use of equipment, weapons, and vehicles across many different locations and timeframes. Finally, body camera time codes can be compared to incident command and reporting software as a way to determine future partnering situations. 

Other Notable Features

The features included in police staffing software may vary from one program to the next. That said, most programs allow all officers to easily view their hours worked or taken off (sick time, overtime, PTO, etc.). This information will ideally be accessible through the mobile app so officers can determine how much leave time they have before making a request. 

Additionally, workflow analytics can help determine the number of officers needed in an area, including those with specific strengths or specialized training. This helps ensure that neither overstaffing nor understaffing occurs. Best of all, it ensures that all officers are placed where they’re needed the most. 

Analytics can also be combined with surveys to help captains determine the most productive shift length for their department. 

Police Staffing Software: Make Scheduling 

Considering all the pressing issues the average police department must address daily, routine staffing shouldn’t be one of them. Police staffing software can help address such issues, allowing administrators to plan and make adjustments with ease. As a result, the whole department thrives and the community strengthens in its safety and sense of unity.