How many times does it happen that we have to either take responsibility on someone else’s behalf or the other way around?

Quite a few times, right? For example, collecting valuables for someone else or asking someone to pick our child from school.

In both cases, what’s important is the person’s trust and authority doing something on behalf of someone else.

You might have signed an authorization letter in either case. These letters represent a wide range of intentions, scenarios, and consents. 

That’s why writing authorization letters could be a bit tricky. You have to be careful while mentioning the clauses and everything.

Not to worry, as you can easily download an authorization letter template and put details as you need. 

Here are few examples from the Realia Project to ease the whole process for you.

Choose the template that suits your case and customize it. 

So, that’s sorted.

But, let’s understand a bit more about authorization letters.

What Are Authorization Letters and Why Do You Need Them?

You can collect a Pizza delivery for someone else. Bet you might have done it already.

But when it comes to legal perspectives, there is simply no chance of you representing someone else without a letter.

An authorization letter grants a certain responsibility to a trusted person on behalf of the person writing and signing a letter.

These letters play an important role in case of bank-related actions or in hospitals to authorize treatment. Cases like these are delicate to handle without formal permission.

Now that you know what these formal letters are, let’s shed light on essential points to mention in the letter.

How To Write An Authorization Letter?

Authorization letters are usually brief, to the point, and clear. The language you use, the terms you mention, and how you state everything are super important.

Here’s how you can write a letter.

 

  • Professional Language

 

Always use legal and professional language in the letter. It should have a business tone, simple and clear.

All the facts should be stated in detail, and not a single point should mislead the person receiving the letter.

This means, no clause in the letter should create misunderstanding. 

Simple. Professional. Brief letter.

 

  • Stating The Facts

 

In a letter, mention the ways and means of completing the task and the procedure your representative must follow.

For example, in case of withdrawing money from your account, mention who is collecting it and what it means (DD, Cash, Cheque).

Mention the account number, branch, and your identification for the bank to accept your request.

 

  • The Validity of the Letter

 

In some cases, an authorization letter may need to be submitted within a certain time. 

Make sure you state the start and end date of the validity in a professional format. You can also mention the time of the action in the clause.

 

  • State Correct Names and Addresses

 

Always pay extra attention to the name and address in the letter. The name of the person representing you should match their identity proof.

Don’t use any nicknames or former names in case of address; state all the details, including area code and landmark.

All the points mentioned above can collectively create an authorization letter serving your scenario.

Sign it properly, hand it over to your representative and make sure everything is legally mentioned.

Too much of a hustle? 

That’s why, instead of writing it from scratch, use a readymade template to avoid any mistakes.

Fill in the details, rewrite the clauses if needed, and legally complete a task you cannot do yourself.