Your emails might seem mundane to you, but all messages you send are a goldmine for cybercriminals. Sending sensitive data, like financial information via email, is commonplace in today’s modern business world. However, not all know how to keep their emails safe and secure.

Although it’s tempting to think your emails don’t have value when they don’t contain personal or financial data, the smallest details like the name of your school may expose your identity. Cybercriminals collect as much data as they can to piece together how you can be a future target.

In short, hackers want your emails, regardless of their information. So, if you want to ensure a secure email platform and keep your emails safe, make sure to do the following:

  • Protect Your Devices

One of the ways to hack into somebody’s email account is to access their phone while they’re using it. Typically, the most effective hack is also the least low-tech. Device theft is one, and spyware like keylogging software is also a concern.

To ensure your emails are secured, be aware of your device’s security when in public or traveling. If possible, set a password for your device, and don’t forget to log off each time you use your email accounts.

  • Take Password Security Seriously

If you’re still using simple and easy-to-guess passwords, better change it now. Use a strong password that incorporates letters, numbers, and symbols instead of easy-to-remember passwords. It should be at least 16 characters and avoid writing it down on a piece of paper that anyone may see.

If you often forget your passwords or you have unhealthy password habits, it’s wise to take advantage of a password manager. Ensure that your email accounts have different passwords, and try changing your passwords regularly to avoid email security threats.

  • Enable Two-Factor Authentication

You can enable two-factor authentication if you have a secured mobile number or more than one email address. It’s a powerful and simple security measure to protect your emails.

It works by sending a code to your mobile number or second email if someone accesses or tries to sign in to your email account. If the person trying to access your email account doesn’t have access to your mobile number or secondary email, they won’t be able to open your account.

If you don’t have a mobile number or a secondary email account, your email service provider may periodically ask you to provide one in the future. In many cases, you may ignore such requests and continue without providing your number or email. However, they can be helpful not just to protect your emails but also to access your account in case you forgot about your password.

  • Use Virtual Private Network (VPN)

Another strongest method to keep your emails secure is to use a VPN. It’s a privacy tool that will encrypt your internet traffic and route it somewhere else, keeping your internet activities anonymous from malicious entities online, advertisers, and your internet service provider (ISP).

At present, there are many VPN service providers you can choose from. Depending on your needs, select the one that would benefit you most. This way, you can be assured that your device and emails are safe, enabling you to enjoy browsing without any worries.

  • Practice Good Email Habits

Aside from having a strong password and taking advantage of the security features of your email service provider, it’s also crucial to practice good email privacy and security habits to keep your email protected from cyber threats and criminals.

One of the habits you should always practice is not clicking sketchy links. It seems like a no-brainer, but most email hacks happen because users download malware that installed keyloggers. Some even click phishing links and enter their account information into the hacker’s fake website. To prevent becoming a phishing victim, avoid sketchy links and don’t download any suspicious attachments.

Another habit of learning to keep your emails secure is never to allow browsers or mobile phones to remember your email account and passwords. This is especially true if someone is using your mobile device sometimes.

Whether or not you trust the browser you’re using, you still need to be cautious. Even if it’s convenient, it’s never a good idea, mainly if your emails are for business purposes. But, if it’s for less sensitive accounts, it’s okay to save your password for quick access and convenience.

  • Always Review Security Notifications

Several email services will notify you of various security activities in your account, such as:

  • Changing your password
  • Changing security settings
  • Logging in using a different device or from another location

Security alerts can be sent to a backup email address or even a mobile phone number. Same with two-factor verification, if somebody has access to your secondary contact information, they’ll know whenever you make security changes to your email account.

You may choose to limit the notifications you get or change your mobile number or secondary email that’s more secure. Generally, you may find security notifications in your account’s security settings.

  • Use Encryption

Data breaches have affected a lot of people. Cybercriminals have gotten into the servers of known companies, stealing credit card information, contact details, and passwords.

Consider taking advantage of encryption to protect your emails from possible cyber threats and take email security to a new level. You may also switch to encrypted email providers that offer zero access encryption or end-to-end encryption.

  • Opt For A Managed Email Security Service

Since email has become a portal for cyber threats, some IT service providers offer cloud-based search tools that provide protection and deep visibility. They also provide multiple layers of protection and can detect threats accurately that help you assess email data in the cloud. Depending on your chosen email security service, other providers can determine whether to reject, quarantine, or accept particular email connections.

Bottom Line

Email protection needs may vary from one person to another, whether you prefer additional security for business or personal use. Although most email platforms secure their users’ accounts, their email security isn’t enough. You, as the owner of an email account, are also responsible for the security of your emails. So, to acquire results, be sure you follow the aforementioned instructions and put them into practice carefully.