Technology can be a blessing and a curse. One the one hand, it’s easier than ever to safely store your data and files, and when it comes to business it’s the data systems that forms the heart of everything. However, our increased reliance on technology of this sort means that if something is to go wrong within that all-important system, everything grinds to a halt until the problem is resolved.
It should go without saying that backing up data is vital to your business, whether you’re in a small or medium sized organisation or part of an enormous corporation. However, studies have revealed that 35% of small to medium sized businesses had no data protection plan in place at all. So, here’s are some quick tips on data backup for smaller businesses and startups.
1. What should be backed up?
This is largely dependent on your business, but there are certain documents and data that universally needs to be backed up. So, financial documents, employee details, client data and core information of this type should always be backed up. Ensure that you understand exactly what needs to be backed up before doing so.
2. How often should my data be backed up?
Backing up data are regular intervals is one of the best ways to safeguard yourself against the worst. Third party services like Landmark Technologies can provide you with physical and cloud backup solutions every few months, and will store the data on your behalf in multiple backup sites for additional security.
3. Does any data need to be encrypted/password protected?
Not all data needs to be protected in this way, but again it is context-sensitive. For instance, if you work with vulnerable people and only certain employees are allowed to access their information, encryption prevents the spreading of sensitive information and puts you at risk of legal recourse.
4. How do I do this?
It’s easy enough; most systems already have an encryption function ready for you to use. What matters is that you pick a suitably strong password. A weaker password leaves you vulnerable to hackers, so a strong combination of letters and numbers, capitals and lower case, is the best way to go.
5. What if something goes wrong?
Sometimes accidents happen, and in the event of something going wrong the best thing to do is to keep calm and call your service provider. They will have a variety of services available to help you recover any lost data and get you back up and running as soon as possible.