Cybersecurity is a key to financial health. The imagination of criminals has no limits, but there are ways to protect against information leaks. This guide was created to help you to understand how virtual data rooms guard confidential information and digital rights in any industry.

Many companies still perceive the threat of information leakages as the action of others with a vested interest. The key source of danger today is employees. The value of information is increasing nowadays. The longer it takes firms to find the culprit, the greater the reputational and financial damage. That is why companies need solutions that will not only identify the fact of a leak but also quickly find the source of this information.

To protect data, companies have long used data leak prevention solutions. If an employee tries to leak valuable information via email, the system blocks the action of the specific user. It informs the security service about that incident.

Why You Need a VDRs

VDR can help you with the following: mergers/acquisitions, audits, IPO preparations, handling of confidential celebrity information, and protection of developments/intellectual property. However, there is no one hundred percent protection against all possible threats.

The value of information is too great for data leakage culprits to rely on insider information alone, unsupported by evidence. That is why convincing evidence is needed (a scan or photo of the document). A modern protection system will provide proper security for the company.

A Most Effective Data Protection Ways

Especially effective is the watermarking, putting the documents into a secure capsule (analogous to VDRs), and means for keeping the confidentiality of the files at different stages of the work with VDRs. The first action before delivering a document to an external user is downloading the document into that room. SSL encryption alone is not enough today for critical documents. Most modern VDRs employ end-to-end encryption to provide the highest level of protection against the effects of man-in-the-middle attacks. End-to-end encryption ensures that attackers will not gain access to the data through the exchange server.

This technology has been around for decades. True, end-to-end encryption is not widespread. It is correct for service providers to analyze user behavior for advertising purposes. Implementation of end-to-end encryption is an additional expense (development and support of Internet services). That’s why using VDR is the turgid step to protecting an organization’s critical data. Virtual data room solutions have long ceased to be a means of storing and delivering documents. Today’s solutions offer built-in viewing tools included in the VDR. Read more at

Vaultize Virtual Data Room

No effective means of warning protecting documents from screen captures (such as from a smartphone camera). Tools that make it much easier to investigate incidents involving unauthorized use or publication of a file are fine (watermarking via information of file recipient).

About Ways to Protect Documents in the Virtual Data Room

With the built-in viewing tools in VDR, there are tools for watermarking (marking) documents. This tool is more difficult for an attacker. If the functionality of the built-in online viewer is not enough, upload a file online with VDR protection.

Downloading Documents when Uploaded by an External Recipient to VDRs

Document marking tools don’t create an additional layer of protection. The security data room procures a document classification to which watermarks (not removed) are applied. The virtual data room should have a built-in means of viewing the documents placed directly in a browser without installing additional software on external users’ devices.

The VDR should also have tools to control mobile enterprise mobility devices (BYOD) means secure file sharing on workstations and when using tablets and smartphones. This situation often arises. A company outsources definite processes to provide temporary access to confidential company information (external financial and technical audits).

What are the main problems to be solved:

  • Fast, convenient access to information of a limited range of persons of the partner company.
  • Security of documents disclosed to the partnering company.
  • Build an automated process for approving, granting, and revoking access to the storage and file-sharing system.

Unleash the potential of VDRs with Secret Cloud Enterprise. Here’s what you will get:

  • Control and negotiation of temporary access to VDRs by a group of partner company individuals based on a customizable workflow.
  • Secure access to information for the partner company’s group of individuals temporarily using encryption/archiving mechanisms.
  • Configurable data room software lifetime.

The benefits of a VDR:

  • Securely store and send data. Trust only those who need to see the document. Not only do you determine who has access to what file, but your VDR provider also works hard to keep your information private and secure.
  • Having a VDR means that global companies or firms are working with you successfully. Share information on a secure network with your increased presence.

Using a VDR as a substitute for classic document distribution, you save money on postage, paper, and supplies copies. VDRs are a great idea to keep going. Document delivery is incredibly fast. Download it and send it to a recipient waiting to receive the file. He can see it almost instantly and then take the right action.

Sending and receiving files online has made it harder to do business. First, you must send the documents from one person to another person. The next step is to create emails with forced encryption. You can never be sure if a person should see what you sent before. Data room services will seriously help you in these situations.


Today, the Internet has become a familiar way of life for people. They order goods, visit online stores, and communicate with friends. Many people work remotely full-time, and some customers prefer to communicate online in person.

Virtual data rooms are a safe place on the Internet. Companies can securely download documentation and share it among employees and customers. These rooms only allow users to view relevant documents. Set authorization settings for each file sent (confidentiality sharing information between people and companies).