The coronavirus outbreak has significantly changed the business world and the way people operate. As a result, many companies no longer use their premises as much as they did before because of new rules on social distancing. This has resulted in many business owners making the decision to downsize their office space so they can reduce unnecessary overheads like rent and bills. However, it’s difficult to know how exactly to go about doing this. Not to worry, because we’ll be providing you with tip and tricks for downsizing your office in this article. Keep reading to find out what they are.
1.) Working Remotely
Most businesses feel reluctant to give up their premises for the simple reason that they believe working from home isn’t going to be as productive as working in the office. This isn’t necessarily true nowadays with great advancements in technology. For example, computer software like Zoom allows co-workers to host video conferences with one another at any time, mitigating the need to go into the office for team talks. Meanwhile, cloud computing means that employees can upload and share their documents, increasing the effectiveness of remote working. As such, businesses no longer need to rely on their offices as much. By having employees who can work from home do so, you can easily downsize.
2.) Ditching the Paperwork
Paperwork might seem innocuous at first, but the piles eventually grow and end up taking a huge amount of space in the office. Think about how many filing cabinets you have, plus how much space the shredder takes up. If you ditched your paperwork, you could do without these things and downsize the office because you no longer need as much room. Of course, paperwork is necessary to running a business – so we recommend switching to electronic documents and backing everything up with memory sticks instead of filing cabinets.
3.) Using Storage Solutions
The main problem businesses face when attempting to downsize their workplace is not having enough room for their old office furniture. Fortunately, there are plenty of storage solutions which can help you overcome this issue. For example, some storage companies will grant business owners with flexible contacts that allow them to use storage units for whatever they need and for however long is necessary. What’s more, these storage companies can supply you with boxes and packaging for moving house to transfer your items across. Therefore, storage solutions are perfect for transporting office furniture to the new downsized premises, plus keeping other items safe whilst you look for ways to dispose of them.
4.) Unnecessary Space
When looking to downsize your office, it’s worth asking yourself which rooms you do and don’t need. This will help you determine what kind of business premises to go for next. For example, is a conference room all that necessary? How often do you meet with clients in there, especially now with coronavirus? Do you have an alternative place they could be seated, such as your personal office? After considering this, you should also give some thought to how many employees will actually be operating from the business premises now you’ve decided to adopt remote working. This will inevitably influence how much you need to downsize the office. As a result of coronavirus, workers can no longer be as tightly compact. We recommend choosing somewhere which is smaller than your current office, but whilst still allowing room for staff to be safely spread apart.
These are our top tips for downsizing your office during the pandemic. It’s all about being smart with a smaller amount of space.