Every organization needs to deal with maintenance and related activities. Not so long ago, maintenance was considered to be a necessary evil. However, the concept of CMMS has changed the perception and has given the due respect that maintenance activities deserve.

CMMS – What it is?

CMMS is an acronym for Computerised Maintenance Management System. It helps you streamline all your maintenance activities. Set to be an amalgamation of sorts of the maintenance tasks and the human part of it.

The CMMS Tools help you schedule, manage and track all your maintenance activities at one centralized location. It can be used to track all your assets and facilities at one centralized location. The database helps have complete record of your maintenance schedule in real time basis and as such lets you comply with regulatory stipulations.

Salient Features of CMMS

The concept of CMMS came into being in the 1990s.Since then, it has evolved itself into a necessary tool for all maintenance activities.

Some key features that make it a worthwhile tool can be summed up as

  • Work Orders

These constitute the job entries for the maintenance activities that are ordered. It is used to disseminate information like what tasks were conducted, what parts were used and who did the work.

  • Asset Tracking

This involves tracking all your assets and facilities. A Fixed Assets Register is maintained to record information about all the equipment you have. It would include information like Product name, serial number, Purchase date, Warranty information and Price among others.

  • Staff records

These records are used to store the information about your technicians and other maintenance staff. This includes their qualifications and certifications, accreditations if any, and the training thay have undergone in their respective fields of expertise.

  • Purchase and Inventory

This involves the details of the spare parts you have ordered and purchased. The records can contain information on items and their vendor details. The Inventory records are integrated with a purchase module from within the software to get alerts when the stock needs replenishing or reorder.

  • Maintenance Schedules

The records are used to define, monitor, delegate and track the preventive maintenance schedules. In addition to the periodic and routine maintenance schedules, there can also be some need based schedules. These can be based on the number of cycles completed or the number of products manufactured.

  • Track Compliance

An organization is expected to operate as per the guidelines laid down by the competent authorities. This module of the CMMS tool ensures that you can stay compliant to the standards. It includes various permits and licenses, and other safety measures to be employed.

  • Mobile Interface

This is the recent improvement in CMMS. The innovation in mobile technology has helped the maintenance staff to have control over their activities. They will be able to access the CMMS database through their mobile devices. This helps them enter the data in real time or even on the go.

The Final Thoughts

Well, CMMS has indeed been quite helpful in assessing your maintenance tasks and automating them so that there will not be any lapse in the schedule. However, being a new technology still in nascent stage in most part of the globe, imparting a thorough and resourceful training will be of essence. In any case, CMMS is here to stay and we can look forward to further enhancements in the days to come.