Fleet management is an integral part of any organization that functions mainly on commercial vehicles. The main objective of fleet management is the maintenance of a fleet of vehicles so that it ensures more productivity and helps the organization to run smoothly.

Fleet management includes many different tasks such as maintenance of vehicles, being careful about fuel consumption and its cost, planning of the route, managing drivers, and so on. However, fleet management is getting more complicated every day with the rise in the number of customers and the expenses of fuels and labor. In addition to that, the recent pandemic added more to this complication with a shortage of laborers and unanticipated lockdown restrictions.

So, for a fleet manager, it is necessary to optimize their fleet management techniques to deal with these challenging circumstances. Nowadays, there are many fleet management software present in the market that can easily integrate with your smartphone for efficient tracking of your organization’s vehicles. Many websites like Ontime Group provide telematics systems that keep a watch on your vehicles and analyze the routes for your vehicles to move without any trouble. They also have a team of fleet managers who keep a watchful eye on your fleet of vehicles.

With that being said, we have listed down some very important tips that will certainly help you be better in fleet management. Let’s get started!

Fuel cost:

Fuel prices never stay static. With its fluctuation, overall fleet management changes as well. Generally, fuel cost can take up to 60% of overall fleet expenses. Hence, a reduction in fuel usage can certainly help you save lots of revenue. You should track routes and monitor your driver’s performance as to how he is handling the vehicle if he is keeping the vehicle idle for many hours, and so on. Fleet drivers should be carefully trained about vehicle handling and how they can efficiently reduce fuel usage with minor changes in their behavior.

Fleet size:

The problem with a large fleet is that it makes it very burdening for the fleet manager to keep track of everything. More vehicles are equal to more unnecessary trouble. Some drivers may include their personal trips in between working trips, and you would not be able to track it. Hence, always keep a careful watch on driver performance and fleet logs, and to do that efficiently, you need to have just enough vehicles that will neither strain your business nor make it difficult for you to track. 

Fleet route:

It is always important for every fleet management system to optimize its routes carefully to avoid delays in deliveries, whether to consumers or any business. Incorrect time estimation can hugely hamper the organization’s reputation. Moreover, route optimization can save you lots of time from planning routes and hence increase productivity. You can also plan routes that would be better for your fuel usage.

Preventative maintenance: 

Maintenance costs take up a large portion of your overall fleet expense, so reducing them is very important. Keep a careful watch on sensors that notify you about a possible issue on your vehicle. Try to resolve it before it gets serious. Hence, you need to take preventative measures for maintenance. This will not only ensure increased and efficient productivity but also save you from a huge expense in the future.


Having a clear schedule for all your vehicles will be very helpful for good fleet management. Without it, vehicle timings may clash, resulting in delay or incompletion of work, which is not good for your company’s reputation. With clear schedules, you can save some vehicles for upcoming jobs and use others for the scheduled work. 


An automated fleet management system can save lots of time for those who do all the tracking and monitoring in traditional ways. Using modern technology for fleet management will ensure increased productivity and save lots of time for you to strategize upcoming work. It will also reduce fleet cost in the long run by using various data analytics methods for your fleet of vehicles. So, having technology replace pen-paper jobs will be very efficient for you.


Fleet management is very effective for a successful and productive business, but you need to have an in-depth knowledge of every measure you use in it. Choosing the right techniques and some useful tips can certainly improve your fleet management system.