Holding an online live event can be incredibly stressful, however, if you plan as much as you can, then you can be prepared to overcome any obstacle that comes your way. Before holding an event, it is wise to have a trial run if possible, as this way, you can iron out any creases before you go live. There is nothing worse than trying to work through clunky, non-responsive material when hosting a live event, so try and make some time to check that all of your links and pages are working as you want them to.
Once you have a couple of trial runs of your live event under your belt, you should be feeling a little bit more confident and ready to smash the real thing. Don’t be nervous when it comes to hosting a live event, as people have signed up to see you and to listen to what you have to say. You should feel proud and privileged that they have given up some of their day or free time to see what you have to offer.
Practice, of course, makes perfect, so here are some more tips which can help your online live event go off without any glitches.
Set down some ground rules
Before you kick things off, it’s important to set up some ground rules to help guide people through the online event. After the introductions, mention that microphones should be off where possible until the end or until you open up the floor for questions. Any background noise coming from participants can be quite distracting and off-putting, so it is best to stop it before it gets started.
Have a backup laptop ready
Quite often a laptop will die in the middle of a presentation, so be prepared for this and have a backup ready to go at a moment’s notice. It’s also important to keep your main device charged and ready to go to avoid having to switch.
Use captioning software
Use a captioning solution for live events. If there are lots of attendees at your event and not everybody is on mute, it can be a little bit overwhelming. So, make use of captioning, this way everyone will be able to see exactly what you are talking about and when.
If you are running short of time but haven’t said all you planned on saying it’s still vital that you don’t rush through it. Rushing through information and content will leave people feeling annoyed and frustrated, and short-changed, don’t do it. Instead, see it as an opportunity to send any additional information to participants via email after the event. This will also give you an excuse to keep in contact with attendees and participants.
Don’t put too much stress on yourself
Stress and anxiety only build up and turns into negative energy, so don’t even let it take hold. Take some time out for yourself before your hosting duties, and remember that nobody is perfect. If you do happen to make mistakes, just keep going.
After your event has finished, it is always important to follow up with attendees and get their opinion on the event to learn how to improve it for next time. You can use various types of software to help you get feedback, but one of the most reliable is sending a pre-made form to their email, which they can fill out to provide quick information.