From the celebrity hacking scandal to the VENOM threat of May 2015, cloud security has come under a lot of fire recently as to whether it really is the most secure method of data storage available.
Even as recently as June 18th 2015 it was reported that the British Army are considering moving their systems over to cloud servers but are awaiting the security obstacles to be overcome.
However despite the constant threat of new bugs being introduced by hackers, the advances in cloud technology has meant that many of these insecurities can be prevented.
The advantages it has brought to entrepreneurs seeking to start their own business, has enabled companies of all shapes and sizes to grow without the need of such heavy costs that used to be associated with IT.
Improving communication between employees, and helping them to collaborate on projects together more efficiently, has meant that although there are risks these can only come about when the software is not properly utilised.
Following these few simple steps can ensure that you harness the benefits of cloud systems without the worry.
Choose your Cloud
With such a variety of systems available it can feel a little overwhelming when you’re choosing your cloud software in the first place.
From the complicated jargon that seems to come with all of the reviews to the IT professionals overwhelming you with information about the best systems to take on. Whatever you do, it’s always best to choose a well-known brand who has extensive experience and trust within the industry such as Sage or Microsoft.
By choosing a brand, you will have the best support network available and some of the most secure servers in the world protecting you data.
When it comes to cloud software you get what you pay for, so don’t go cheap when choosing, and you’ll be thanking yourself when the hackers try to get in.
Encrypt Your Passwords
It’s surprising how many businesses are not so savvy with their passwords when it’s the key that holds the hackers out.
From using the same password across multiple platforms, to using simple ones that can be easily guessed. Companies can be naïve with their passwords and help the hackers get through in the first place.
Just think, if they crack the first one what’s to stop them getting through to others.
Passwords should be encrypted with a mixture of lower and upper case letters, along with symbols and numbers.
They should be changed every 90 days, and be different for every piece of software that you use.
A scary figure that might make you take security seriously is a recent report by MarkitWrite that found 60% of companies that lose their data will shut within 6 months.
Don’t let this be your company.
Although small, passwords are mighty, so ensure to embrace this simple change for optimum security.
Your business will hold a wealth of data that is of vital importance.
If you can be selective as to what you’re uploading into the cloud, it can help you to ensure that the data you need the most is backed up elsewhere as well.
It’s always better to be safe than sorry, so discuss with your chosen IT professionals where else to back up the data that means the most to you.
As well as having it on the cloud, it may be beneficial to have separate hard-drive which contains duplicates of the data should anything happen.
It’s likely that you have multiple users needing to use the cloud software, especially if you have any remote employees working from home or in the field.
Although everyone needs to access the project relevant files, ensure to limit their access to anything that they do not need such as personal information or business accounts.
This can then limit any human error that may occur, or in worst case scenarios the selling of company information.
It’s one of the many benefits with cloud systems that you’re able to create accounts by department or for specific employees, enabling you to have full control of the information and data they’re able to access.
Backing up your data on a cloud system is just a simple upload, and there are many that will do this automatically.
But keep your eyes open as to whether this is happening regularly and if any errors or issues occur have a system in place that will enable you to get this information back. Unfortunately accidents happen which are often out of our control, so it’s important that you have a plan in place.
These may seem like simple steps, but it’s surprising just how many businesses put themselves at risk but not following them.
Cloud systems are the most secure for your data than traditional methods, but only if you’re doing it properly.