Business professionals must juggle an array of daily responsibilities from client-facing meetings to behind-the-scenes project development. Often, these tasks overlap, which means you need to be able to multitask. Multitasking doesn’t have to be stressful or overwhelming. With the right strategies and some project management software to guide the way, you can multitask like a pro. Below are some vital mulitasking skills for any business professional.

4 vital multitasking skills

1. Prioritize with a To-Do List

Every day brings with it an array of challenges and tasks. Successful multitasking requires prioritizing these tasks, tackling the most pressing ones first and setting aside less urgent tasks for another day. The easiest way to manage responsibilities is with a to-do list. Several types of to-do lists can be beneficial:

  • Daily list: This list highlights those tasks that require immediate attention that allow you to move closer to completing larger projects.
  • Monthly list: At the end of each month, identify those tasks that need to be completed in the next 30 days to help complete projects or meet sales goals.
  • Project list: If you’re working on a large project, make a separate to-do list specific to that project, along with due dates for each task to stay on track.

At the end of each work day, spend a few minutes creating a to-do list for the next day. Give priority to those items deemed most important. Importance, of course, can be subjective, but consider the impact of the completed task or the deadline. Clearly, those projects that are essential to staying on track or those under a tight deadline should take priority every day. Refer to your to-do list as a daily guide, identifying what you need to be working on and when.

2. Use Project Management Software

Business professionals can go high tech as they manage multiple tasks by investing in project management software. Several available options exist that allow you to prioritize tasks, streamline efficiencies and identify areas for improvement to ensure the team stays on task and on time. For example, Teamwork software gives access to an array of project management toolsOpens in a new window or tab where you and your team can collaborate, communicate and track progress. Similarly, Basecamp streamlines multitaskingOpens in a new window or tab, allowing you to assign tasks with due dates, share tasks with coworkers and view all project tasks for easy organization. Finally, check out Workfront, which centralizes project tasksOpens in a new window or tab, assigns tasks and even offers the opportunity to review digital work through this platform.

3. Time Your Tasks

Efficiency is an essential multitasking skill. Because the work day is only so long, you want you limited time to be used wisely. When creating a to-do list, estimate how long each task will take to complete and stick to that allotted time. Use a timer on your computer or smartphone to track tasks to ensure you stay on schedule.

4. Take a Break

Downtime doesn’t just help professionals destress and relax; it also helps them absorb the information they just usedOpens in a new window or tab. Your brain is always working, even when you’re relaxing. In fact, when you aren’t learning something new, your brain is working to absorb recently learned information. So, a little downtime gives your brain a chance to catch up and absorb important information. As a result, a day off is good for you and good for your brain.

Multitask Your Way to an MBA

Now that you understand these multitasking skills, consider adding an MBA to your resume. D’Youville’s online Master of Business Administration program is designed for working professionals, allowing you to advance your education and your career. This unique accelerated program, which takes just four terms to complete, has students complete one five-week course at a time, allowing them to be immersed in each topic. As you matriculate through the program, you’ll be able to apply the concepts you learn to your professional role as soon as you complete the course. So, contact us today to learn how to begin your MBA education at D’Youville.

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