Choosing the right layout for your employee plastic ID badges is an important step towards your organization’s security and identity management. Once you decide on the information you want to print on the ID badges, you can either employ a designer to design a reusable layout for you or you can also download reusable templates off the internet and tweak them to your needs. In this article, we will hand-hold you through 4 steps you need to follow to get started on designing your company’s first ID badges.



This will act as the base for your design and layout. It’s important to keep certain things in mind when deciding on the orientation of your employee plastic ID badges – the length of the name of your employees, the size and orientation of your company logo, and most importantly, the information you plan to put in. In case you are going for the usual name-image-logo type of design, opt for a vertical (portrait) orientation, for a detailed employee ID badge, choose a horizontal (landscape) layout.


While you have to place the image, name of the employee, employee ID, and company identification in visually prominent places, it’s also important to find a way to add additional information, for example blood group, emergency contact details, etc. You may also want to consider layering additional information into barcodes or QR codes which can be scanned to quickly access important details. Lay the information out so the employee identification (image, name, id) appear together and the rest of the information can be placed separately. If space is a constraint choose double side printing solutions.

Color and Design

Once you are clear on the orientation and layout of your employee plastic ID badges, it’s time to design them. For that, you definitely need to align the design to your company’s branding guidelines. This will enable you to keep your design within the brand identity by using a set color palette, font styles, line spacing, and graphics. Simplicity is the key. It’s always a good idea to leave as much white space as possible to allow for enough breathing space between information chunks.


Once your basic layout is set, it’s important to take dummy data to try and place them in designated spots. This step is important to help templatize the design. Not all employees will have the same number of characters for their names, but their employee IDs will take the same amount of space and so will their blood groups, etc. It’s important to mark out variable-length fields and standard fields when creating a template. In the long run, this will enable minimal customization and will save time in printing employee plastic ID badges in bulk. You can also choose to pre-print certain information onto the ID cards such as company logo, quick contact details, etc, which will be common for all employees.

Once you have your template ready, you are set to standardize the ID badges for your organization. Take time to gather all required information and opt for bulk purchasing and printing to save on costs.